ADMINISTRATIVE ASSISTANT

PART TIME

JOB DESCRIPTION & DUTIES

Closing Date 5/15/25


JOB DESCRIPTION & DUTIES


Starting Salary $20,800 yearly (DOE, monthly pay schedule, average 20-24 hrs/week)

Mostly home office work, with some travel required as needed to the Basin, Lafayette, Baton Rouge, New Orleans or surrounding areas.

Position Summary

The Administrative Assistant (“AA”) will have a passion for protecting the Atchafalaya Basin and its diverse ecosystem. Reporting to the Development Director the AA is a part-time position providing administrative and clerical support to ABK, as well as provide specific integrated fundraising, membership, and development team support. The AA is highly productive while managing multiple responsibilities and tasks, is efficient, organized, reliable, trustworthy, and motivated, and is an excellent communicator internally and externally.

Primary Responsibilities

  • General administrative duties including drafting communications, managing mailings, preparing reports, meeting minutes, organize and maintaining files and databases

  • Manage ABK’s accounting & bookkeeping (prepare deposits; communicate with and supply bookkeeper/accountant with necessary documents; etc.)

  • Volunteer Team Management and Coordination

  • Provide support to the Development Director and Executive Director,

  • In collaboration with the executive team, create board and committee meeting agendas, budgets, reports, set meeting schedules, distribute meeting materials. Calendar and coordinate meeting logistics for the executive team, serve as Secretary for the Board of Directors.

  • Assist with updating and maintaining institutional records, including information and institutional data, ensure legal status of the organization (Annual Registration with the Sec. of State by February of each year)

  • Assist with gathering, compiling, and analyzing prospect research (donors, grants, foundations, sponsors)

  • Assist with organizing fundraising campaigns and grant writing

  • Support the web-based and social media presence

  • Special projects and other tasks as assigned to keep the organization running

  • Communication/correspondence with members, donors, and other stakeholders by phone and email

  • Back-up colleagues during times of absence or high volume

Qualifications

  • Accounting experience

  • Proficient in MS Office Suite (Word, Excel, Powerpoint) and Google Suite (Gmail, Google Drive, Docs, Sheets, Slides) 

  • High level of interpersonal and communication skills

  • High proficiency and accuracy in written communication and data entry

  • Self-starter and problem solver with the ability to work remotely, independently, and collaboratively in a team environment

  • Reliable wi-fi connection, (phone and computer provided) 

  • Must be flexible and open to changing priorities and needs, including working hours (average 2 weekend days and 2 working evenings per month required)

  • Knowledge of office administrative procedures

  • Volunteer Management knowledge

  • Willingness to learn organization-specific resources

  • Attention to detail and time management

Preferred

  • Skilled in composing written communications such as narrative reports, informational packets, instructional materials, etc.

  • Experience with decision-making within established laws, Roberts rules, policies, and procedures

  • Social Media Coordination

  • QuickBooks and Database Management

  • Experience working with volunteers with a nonprofit organization. 

Application Link

Our Office

P. O. Box 410
Plaquemine, LA 70765

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